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Archival Projects






November 2, 2023




Award Floor:



Match Required?





Entity Types:

State governments, County governments, City or township governments, Public & State controlled institutions of higher education, Native American tribal governments (Federally recognized), Native American tribal organizations, Nonprofits (with 501(c)(3) status), Private institutions of higher education




Source Type:


The NHPRC seeks archival projects that will significantly improve online public discovery and use of historical records collections. We welcome projects that engage the public, expand civic education, and promote understanding of the nations history, democracy, and culture from the founding era to the present day. The Commission encourages projects focused on collections of Americas early legal records, such as the records of colonial, territorial, county, and early statehood and tribal proceedings that document the evolution of the nations legal history. Collections that center the voices and document the history of Black, Indigenous, and People of Color are especially welcome. In addition, with the 250th anniversary of the Declaration of Independence approaching, the Commission is particularly interested in projects that promote discovery and access to collections that explore the ideals behind our nations founding and the continuous debate over those ideals to the present day.Projects, to preserve and process historical records, may:? Convert existing description for online access? Create new online finding aids to collections? Digitize historical records collections and make them freely available onlineAll types of historical records are eligible, including documents, photographs, born-digital records, and analog audio and moving images.The successful application will:? demonstrate the value of the collections to the understanding of United States democracy, history, and culture;? outline a work plan that uses archival best practices,? be appropriately staffed with archivists;? propose a cost-effective budget; and outline activities that connect researchers to the projects collections, as well as the rest of the repositorys holdings.For a comprehensive list of Commission limitations on funding, please see: "What we do and do not fund".Award InformationA grant is for one to two years and for up to $150,000. The Commission expects to make up to 12 grants in this category for a total of up to $1,200,000. The Commission requires that grant recipients acknowledge NHPRC grant assistance in all publicity, publications, and other products that result from its support.EligibilityEligible applicants:? Nonprofit organizations or institutions? Colleges, universities, and other academic institutions? State or local government agencies? Federally-recognized or -acknowledged or state-recognized Native American tribes or groups Projects must include at least one of the eligible activities described for this program. Applications must include all required elements (SF424, Narrative, NHPRC Budget form, and Supplemental Materials). Applications that do not meet both of these criteria will not be considered.In order to ensure eligibility, applicants should first review the rules and regulations governing NHPRC grants under the Administering an NHPRC Grant section.Cost SharingThe total costs of a project are shared between the NHPRC and the applicant organization.Cost sharing is required. The applicant's financial contribution may include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. NHPRC grant recipients are not permitted to use grant funds for indirect costs (as indicated in 2 CFR 2600.101). Indirect costs must be listed under the applicant's cost sharing contribution if they are included in the budget.The Commission provides no more than 75 percent of total project costs in the Archival Projects program. For example, a total project cost of $100,000 means the applicant institution can request up to $75,000 in NHPRC grant funds and must provide at least $25,000 in cost share.Other RequirementsApplicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid Unique Entity Identifier (UEI) in their application. Details on SAM registration and requesting a UEI can be found at the System for Award Management website at Please refer to the User Guides section and the Grants Registrations PDF.Ensure your and registrations and passwords are current. It may take up to one month to register or reactivate your registration with and NHPRC will not grant deadline extensions for lack of registration.

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